Administrative Assistant

May 3, 2019
Irvine, CA
Job Type


TelForce Group is looking for an Administrative Assistant in the Irvine, CA area. This is a full time, direct hire position. 

Administrative Assistant Description:

  • Answering, screening and forwarding incoming phone calls
  • Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
  • Receive, sort and distribute daily mail / deliveries
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Update calendars and scheduling meetings
  • Make reservations for flights and hotel accommodations
  • Perform other clerical receptionist duties such as filing, photocopying, binding and faxing
  • Track shipments and assist with packaging, shipping (FEDEX and UPS)
  • Maintains various company log books (technician attendance, service orders)
  • Order and track office supplies
  • Assist CEO with various building projects
  • Participates on special company projects
  • Performs other duties, tasks or projects as requested and assigned by supervisor or management

Administrative Assistant Qualifications:

  • Proven work experience as an Administrative Assistant, Front Office Representative or similar role
  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment (e.g. fax machines, copy and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Positive customer service attitude
  • High school degree, college degree preferred

Candidates must have a valid driver’s licenses and be insured; some jobs may require travel up to multiple weeks at a time. Please send all resumes with certifications relative to the job to In subject line, please note the position you are applying for, a current resume in Word format, 2 references, phone number and email. We reserve the right at all times to disclose any information as we deem necessary to satisfy any applicable law, regulation, legal process or governmental request, or to edit, refuse to post or to remove any information or materials, in whole or in part, in our sole discretion. All resumes submitted to TelForce will become the property of TelForce and shall have the right to display to a third party or in our database for consumption. Call Taylor at 602.907.3098.


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