Construction Administrative Assistant

Published
June 30, 2020
Location
Milwaukee, WI
Category
Job Type

Description

TelForce Group is looking for a Construction Administrative Assistant in the Milwaukee, WI area. This is a contract-to-hire position.

To perform typical administrative assistant duties and tasks of a varied nature according to established processes, applying occasional independent judgment. Typically supports smaller workgroup, such as a section, unit or functional area, under general supervision. Requires basic knowledge of workgroup's policies and procedures. Has occasional contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Construction Administrative Assistant Description:

  • Completes simple paper filing activities
  • Receives and distributes mail
  • Faxes documents
  • Copies, prepares and distributes documents
  • Prepares files for archiving
  • Performs scanning and electronic filing
  • Answers phones
  • Greets and directs visitors
  • Assembles documents (reproduction and collation)
  • Performs basic word processing and data entry
  • Maintains simple spreadsheets
  • Orders office supplies
  • Maintains manager's or work group's calendar
  • Generates or distributes ad hoc reports using various business systems and databases
  • Generates simple documents, such as letters, memos, spreadsheets and presentations
  • May coordinate completion of timesheets
  • Performs other general clerical duties as needed
  • Creates expense reports
  • Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents
  • Individual contributor with no subordinates

Construction Administrative Assistant Qualifications:

  • 2+ years relevant experience preferred
  • High School Diploma or equivalent
  • Basic word processing and spreadsheet experience needed
  • Basic MS Word skills, Excel, Outlook and PowerPoint skills
  • Spelling and grammar skills
  • Concentration and cognitive skills
  • Expense Reporting Systems (Creating)
  • Time Reporting Systems
  • PeopleSoft and Blueprint Basic Users

Candidates must have a valid driver’s licenses and be insured; some jobs may require travel up to multiple weeks at a time. Please send all resumes with certifications relative to the job to lita@telforcegroup.com. In subject line, please note the position you are applying for, a current resume in Word format, 2 references, phone number and email. We reserve the right at all times to disclose any information as we deem necessary to satisfy any applicable law, regulation, legal process or governmental request, or to edit, refuse to post or to remove any information or materials, in whole or in part, in our sole discretion. All resumes submitted to TelForce will become the property of TelForce and shall have the right to display to a third party or in our database for consumption. Call Lita at 615.348.5261.

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